Receptionist - Part Time

Job Description


The Receptionist is responsible for assisting customers, visitors, and team members in a professional and efficient manner adhering to the core values of the Association. The incumbent will provide administrative support to others in the office to maintain an efficient office environment.

Essential Functions

  • Answer phones, screen and direct calls, take and relay accurate messages in a professional and efficient manner
  • Provide information to about the YMCA which may include assisting with inquiries or requests
  • Greet and direct visitors to the correct destination
  • Coordinate messenger and courier service
  • Receive, sort and distribute incoming mail
  • Prepare outgoing mail for distribution
  • Update and maintain contact lists
  • Provide administrative support which may include faxing, scanning and copying documents, data entry, preparing documents and reports, organizing meetings, scheduling appointments
  • Assist with various projects as needed
  • Keep the front office area clean and organized



Qualifications - Required

  • High School Diploma or equivalent
  • Minimum of 1 year experience as a front desk receptionist
  • Minimum of 3 years administrative experience
  • Exceptional communication and customer service skills
  • Proficient in Microsoft Office, Word, Excel, PowerPoint and Outlook
  • Ability to represent the YMCA in a professional and positive way
  • Must be able to solve problems, stay organized and have strong attention to detail
  • Must be customer focused and actively look for ways to help others
  • Ability to work with a diverse population
  • Ability to work independently with a variety of duties

Physical Demands

  • Must be able to sit and work on a computer for extended periods of time
  • M ust be able to travel locally to YMCA branches and other program sites