Compliance Coordinator

Job Description


Job Description:

The Compliance Coordinator is responsible for managing business licenses and health permits, as well as communicating with all locations and assisting in obtaining/renewing required permits/licenses. We have a business license software to assist managing licenses. They will work closely with St. Louis tax department to ensure we don’t overlap license requests.

Primary Tasks may include, but are not limited to the following:

With oversight, the initial review of existing business licenses and permits, including health permits, to determine status of the same at all locations and preparation of spreadsheets, summaries and comments.
Assist with obtaining all necessary business licenses and permits for new locations.
Assist the Proposal Development Team with licensing and permitting issues when requested.
Obtain issuance of all necessary licenses and permits required for RFP’s.
Communicate with regulatory government agencies to determine the correct licenses and permits required for each jurisdiction.
Research, review and distribute information regarding regulatory changes to local and state license and permit registrations.
Assist with preparation of gross receipts information for business licenses and permits.
Assist with maintenance of business licenses and permits and related electronic databases.
Manage the database of business licenses and permits.
Assist in other departmental administrative tasks as needed for matters related to business licenses and permits.
Assist accounting manager with the organization of sales tax audit requests.

Secondary Accounting Responsibilities:

Vendor Statement reconciliations
Assist AP with the mailing of checks on check run day
Front desk duties when needed
Compile monthly analysis schedules for month end review process
Assist with month end reporting/processes
Complete credit applications/credit references/tax exemption certificates
Project audits – adjustments/transfers/replacements/margins, etc.



Job Requirements:

Some college or equivalent combinations of skills and work experience
At least three (3) years’ experience in contract administration and/or related services.
Prefer at least one (1) year of experience managing business licenses & permits
Proficiency in MS Office (Word, Excel, PowerPoint) is required.
Ability to work independently on projects, multi-task, and also collaborate as a strong team member
Must be a self-motivated team player; flexible with schedule, highly organized, detail oriented, and open to change

Strong time management and organizational skills.
Strong sense of urgency with a high attention to detail.
Ability to make independent tactical decisions.
Excellent written and oral communication skills.
Self-starter with proactive and persistent nature.
Ability to exercise professionalism, poise and tact in all verbal and written correspondence.
Ability to deal effectively with local and state agencies
Must be able to work in a fast paced and demanding environment