A/P Systems Administration & Data Manager


Date Posted:
1415 Murfreesboro Road
United States of America
Accounting and Financial



This position manages multiple banking activities for all Corporate A/P disbursing bank accounts including daily bank exception decisions.  Manage all accounts payable systems including workflow, issuing credit cards, analysis, reconciliation & payments for the Corporate Purchasing Card Program.  


Job Responsibilities:

  • Manage bank exception decisions (pay/return) daily & performs due diligence to prevent, detect, report fraudulent activity, and reconciles transactions daily for multiple banks, multiple currencies impacting daily financial decisions/operations.
  • Manage risk in the accounts payable debit balances & escheatment reporting processes.  Identifying high risk vendors, develops plans to reduce risk or resolve issues, submits recommendations to upper management for action plans on aged debit balance collections.
  • Coordinate with retail & wholesale business units accountants to meet their business objectives.
  • Meet monthly with senior management to discuss high risk vendors and department operations.
  • Manages and resolve issues related to the administration of the following systems: Opentext, Content Explorer, Maintenance Manager, Asentinel, Corporate purchasing card program.  This includes systems programming, analyzing, and determining appropriate security/access permissions to ensure auditing and SOX compliance is maintained.
  • Work cross-functionally with IT, Customer Service, Finance, Tax, Legal, HR, Payroll, & Logistics to manage all functions of Accounts Payable systems.
  • Manage relationships with vendors, multi divisional departments, and the accounts payable teams to maintain financial integrity.  (fixed assets vs expenses, etc.)  
  • Reconcile and report all invoicing and payment transactions (checks & EFT).
  • Provides back-up to the Accounts Payable Data Coordinator & Manager of Accounts Payable & Systems Administration including daily supervision of accounts payable personnel.
  • Monitor and maintain current accounts payable policies, procedures, & changes in trends to improve processes internal and external to accounts payable. 

Minimum Requirements


Job Requirements:

  • Associates Degree required
  • Strong analytical skills
  • Strong decision making skills
  • Strong professional communication skills
  • Advanced computer skills to include MS Office (full suite)
  • Peoplesoft Financials experience preferred