Senior Finance Manager

Overview

Date Posted:
4/10/2019
Job Code:
SrMgrP6Zhm
Location:
Community Corrections
Address:
201 W Superior St
City:
Fort Wayne
Department:
ACCC
Base Pay:
$29.62/hour
Closing Date:
Open until filled
Category:
Office/Clerical

Description

 

This position is offered a comprehensive and competitive benefits package, which includes:

  • Medical, dental, vision and more
  • Generous paid time off and holidays
  • Retirement plan with up to 5% matching

This position is full-time, exempt, classified, and not covered under The Board of Commissioners of County of Allen Employee Handbook.

Hours are 8:00am-4:30pm primarily; 40 hours/week; Hours may vary as needed

Under the direction of the Assistant Executive Director, the Senior Finance Manager plans, implements, manages, and directs all financial-related activities for Allen County Community Corrections. The Senior Finance Manager is responsible for accounting, financing, forecasting, strategic planning, payroll, job costing functions, managing external and internal controls on expenditure of funds, and collecting revenues.

ESSENTIAL FUNCTIONS:

• Serves as a member of the Allen County Community Corrections (ACCC) executive management team representing the areas of fiscal management, financial forecasting, fleet maintenance and asset inventory control.
• Develops, maintains, and manages the state budget, allocation of funds, user fees, assets purchased or received, contract negotiations, and individual grants management. 
• Maintains accurate records of all expenditures and receipts for federal and state grants, and oversees the Grant Administrator to ensure expenditures meet programmatic requirements.
• Presents to the Allen County Council and the Allen County Commissioners on behalf of Allen County Community Corrections, collaborates with the Executive Director to justify budget requests, report on financial stability, and negotiate and finalize for signature new and renewal contracts with various vendors and state entities. 
• Directs and provides approval before releasing expenditures.
• Directs and manages the payroll budget, oversees all payroll operations and staff, and ensures accurate reporting for hours worked in accordance with all state, local, and federal laws.  
• Monitors, investigates, approves, and disapproves requests for time off and accumulation of hours for all staff members adhering to all applicable federal, state, or local laws and regulations.
• Reviews payroll accrual reports and salaries biweekly for correctness, and ensures accurate daily balances of employee wage benefits.
• Performs regular audits to ensure compliance by all employees and the employees in the payroll division. 
• Oversees evaluations of employee longevity benefits, and prepares paperwork for employees to receive scheduled salary increases.    
• Designs, directs, and implements guidelines for the expenditure of all funds and up-to-date accounting for all revenues received.  
• Creates, implements, and directs the methods to be used for receipting, disbursing, transferring, expending, and reconciling all financial records.
• Manages internal control policies, guidelines, and procedures for budget administration, cash management, and accounting. 
• Meets with external and internal auditors and provides requested information. 
• Prepares results of external and internal audits, and corrects deficiencies and/or takes necessary corrective disciplinary action.
• Oversees preparation of financial statements, business activity reports, financial position forecasts, annual budgets, and reports required by the State of Indiana, Indiana Department of Correction, or Allen County Government. 
• Responsible for providing oversight for various divisions, overseeing reporting requirements for all funding bodies, and providing regular feedback on the interconnectedness between data systems.      
• Investigates and evaluates agency, division, and employee policies and procedures to determine options to increase revenue and decrease agency spending.  
• Performs cost benefit analysis on financial feasibility for existing and proposed programs and services of the agency. 
• Assists the Executive Management Team in the development, initiation,  maintenance, and revisions of policies and procedures of a compliance program to prevent illegal, unethical, or improper conduct by staff, and assists in the identification of potential areas of compliance vulnerability and risk.
• Collaborates with the Executive Management Team on a compliance or code of conduct communication and training program.
• Responsible for hiring, supervising, training, and disciplining the financial and payroll staff.
• Oversees the finance and payroll division including directing, preparing, and maintaining a budgeting and accounting system.  
• Directs, supervises, and oversees collections of all program and service fees, and conducts internal audits to ensure fee clerks adhere to proper policies and procedures.
• Reviews and assists with contract construction, resolutions, and/or loan agreements.
• Conducts personnel compliance audits.
• Performs and evaluates personnel compliance audit results by division.
• Performs all other duties as assigned.


 

Minimum Requirements and Working Conditions

 

REQUIREMENTS:

• Bachelor’s Degree in Accounting, Finance, or related field with minimum five years’ experience in accounting and/or fiscal management or related
• Working knowledge of accounting, budgeting, payroll and finance skills to analyze and report financial data, and maintain operating budgets
• Working knowledge of administration and management principles in order to strategically plan budgets, allocate resources, administrate payroll, and utilize leadership techniques
• Knowledge of federal, state, and local laws and regulations to ensure payroll and accounting practices are meeting requirements
• Working knowledge of criminal justice practices preferred
• The agency subscribes to the National Institute of Corrections’ Eight Principles of Effective Intervention (EBP), must be able to complete required Correctional EBP training programs and demonstrate competencies that focus on empirical recidivism risk reduction strategies
• Strong written and verbal communication skills
• Strong computer skills with the ability to use Microsoft Office and other job related software
• Ability to use a computer, copier, scanner, fax and other job related equipment

WORKING CONDITIONS:

The Senior Finance Manager works in and out of an office setting with frequent sitting and the ability to move about freely. Some lifting of up to twenty pounds, bending, pushing/pulling loads, reaching overhead, and kneeling is required. Frequent attention to detail, mental/visual effort, detailed inspection, proofreading, and typing are to be expected.