Administrative Assistant - Full Time


The Administrative Assistant is responsible for supporting designated branch/program areas which may include distributing program marketing and communication materials, assisting with fundraising efforts, data entry and phone support.

Essential Functions

  • Provides administrative support to the designated branch/program areas which may include data entry, reconciling and phone support as needed.
  • Distributes branch/program marketing and communication materials to members, participants and community partners as directed.
  • Assists with fundraising efforts which may include coordinating and organizing procedures and assignments related to special events and board efforts.
  • Assists with entering time edit slips and off-site time sheets for smooth and efficient payroll processing.
  • Assists in maintaining and managing all confidential program and/or personnel files.
  • Maintains adequate inventory of general program supplies.
  • Assists with various projects as needed.


Qualifications - Required

  • Minimum of 1 year experience in administrative work.
  • Proficient data entry skills.
  • Ability to process a large volume of work.
  • Knowledge and proficiency in Microsoft Office, Word, Excel, and Outlook
  • Must be organized and have strong attention to detail.
  • Ability to work with a diverse population.
  • Effective written and interpersonal communication skills.
  • Ability to work independently with a variety of duties.

 Physical Demands

  • Must be able to work on a computer for extended periods of time.
  • Must be able to travel locally to YMCA branches and other program sites.

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