Association Director of Aquatics


Requisition Number:
Date Posted:
Association Offices
50 State House sq 2nd FL
Employment Status:


The Association Director of Aquatics will have responsibility for Association-Wide Area of Aquatics as well as responsibility for developing annual Aquatics programming budgets, projecting and achieving program participant goals, and implementing membership and program promotions, new program development, fiscal management, and monitoring results against pre-stated performance goals.  Will ensure compliance with identified initiatives (i.e. program quality standards and staffing certifications). Focus of this position is providing premiere aquatic programming to our members.       



  1. Be visibly involved w/ members, volunteers and staff in a positive, friendly manner that communicates and demonstrates the YMCA’s core values of caring, honesty, respect and responsibility.
  2. Follows all established policies and procedures, including but not limited to, safety practices and personnel policies.
  3. Participate in and support association events and fund raising activities.
  4. Maintain a clean and orderly work environment.
  5. Secure required trainings and/or certifications necessary for the position.
  6. Other duties as assigned by supervisor.
  7. Travel required- 50-70 %




  • Demonstrate high level of diplomacy, confidentiality, sound judgment, and discretion when dealing with donors, volunteers, and community professionals.
  • Provides a quality experience for everyone, including but not limited to Health Seekers, Members, Participants, Internal Customers, Fellow Staff Members, Vendors, and others.
  • Treats everyone with courtesy, respect and consideration; displays integrity; listens actively and genuinely; communicates in a clear and pleasant manner; embraces differences among people; demonstrates an active willingness to learn and grow; accepts constructive criticism; works cooperatively as a team member.



  1. Staff Recruitment and Development:  Work with Association Aquatics Directors and Branch staff to develop growth opportunities and to increase capacity within organization (i.e. life guards and Aquatic exercise instructors).   Work with Human Resources Department to recruit and retain qualified aquatics directors and non-exempt staff. 
  2. Budget Development:  With direction from the Operations and Finance Departments assist with the development of the annual budget of anticipated income and expenditures for each Branch within the Association, including own Branch.  Responsible for maintaining, controlling and evaluating the income/expenses of budget.  Responsible for generating required reports for association and branch.  Responsible for monthly budget review and/or adjustments with membership directors at other Branch locations
  3. Sales:  Responsible for establishing relationships with local business, corporate, community, and civic groups to increase membership sales through the offering of premiere aquatic programs. Compiles statistical data related program outcomes and makes appropriate recommendations to supervisor (i.e. discontinue programming, increase amount of program offerings).  Responsible for overseeing effective and efficient implementation of aquatic strategies at all locations.
  4. Program/Marketing Development:  Under the direction of the Operations Department, promotes and incorporates the YMCA core values and character development model in to Association-Wide program activitiesDevelops and distributes branch specific marketing materials of program information and assist with Association-Wide Marketing (i.e. brochures, newsletters and special event promotion) through various media.  Develops and implements programming for designated sessions.  Actively implements strategies developed during Team meetings. To establish new program activities and expands program within the community in accordance with the Association and branch strategic plans
  5. Public Relations/Community Affairs:  Represent YMCA in appropriate business & community groups.  This includes providing timely publicity, developing a working relationship with local business / community groups and developing on-going recognition program for members and volunteers.
  6. Fund Development Activities:   Participate in and / or coordinate in fund- raising activities as assigned by supervisor at home branch.  Actively develop strategies at team meetings address Association-Wide fund development efforts.
  7. Front Desk Operations: Ensure each branch has a comprehensive print out of information related to programming to ensure membership department can actively integrate program into facility tours, membership sales, etc.

The following are essential supervisory functions:

A.  Supervise employees in assigned accountabilities, monitor site operation and scheduling and verify time sheets and actual hours worked.  This includes a shared role of supervision of the membership directors with the Executive Director of each branch.

B. Identify training needs and initiate development activities of supervisees.  Recommend effective personnel management actions (i.e. employee counseling process).

C. Assure that new employees complete orientation and training according to established guidelines and provide on the job training as required by supervisees.

D. Ensure duties, responsibilities and accountabilities of all direct reports are defined and   understood. Ensure that the individual understands the standards for acceptable performance.

E. Notify Human Resource Department of job openings, follow hiring and interview process.  Make final selection and maintain qualified staff.

F. Keeps employees informed as to association and branch events, plans and progress on organizational goals.




  1. Bachelor’s Degree in related field.  Preferred majors:  Exercise Physiology, Physical Education, Sports Management, or related 4 years’ experience in related field.
  2. Minimum 4 years programming experience.
  3. Previous experience in supervising multiple departments or management level employees in related service industry.
  4. Must be able to effectively motivate management level staff to accomplish organizational goals and objectives.
  5. Must display an outgoing personality, enabling him/her to relate well to members, participants, guests and the community at large.
  6. Must have ability to create and deliver innovative program/marketing strategies.
  7. Current certification in CPR/AED for Adults, Children and Infants and First Aid.
  8. Current YMCA or Red Cross life guarding certification.  WSI certification a plus.
  9. Adhere to Blood borne Pathogen standards and attend annual training.
  10. Demonstrated strong customer service skills.
  11.  Excellent verbal and written communication skills.
  12. Working knowledge of software packages and ability to analysis  financial information.
  13. Self-motivated team player.


Physical Requirements:

The employee is expected to meet the physical requirements of the position, which may include, a frequent amount of sitting, standing and walking, reaching, stooping, kneeling, bending and occasionally lifting and/or moving up to 50 pounds.  Lifting requirement of the position may be greater depending on the particular job to be performed (i.e. aquatics, child care).