Judicial Assistant


Date Posted:
Job Code:
715 S Calhoun St
Fort Wayne
Superior Court - Criminal Division
Base Pay:
Closing Date:
Open until filled


This position is full-time, nonexempt, classified and covered under the Superior Court Employee Handbook.  This is an employee-at-will position.

Hours are 8:00 am – 4:30 pm and as needed; 37.5 hours/week; overtime as required

Under the direction of the Judges and/or Magistrates, the Judicial Assistant is responsible for assisting judges and/or magistrates with cases, filings, paperwork, correspondence, and dockets entries, as well as various other office duties. The Judicial Assistant is also responsible for tracking trials and interpreters, preparing jury instructions and statistics, and serving as a court liaison to attorneys, court personnel from related government and law enforcement agencies, and members of the general public.


  • Responsible for assisting judges and magistrates with filing legal documents, correspondence and docket entries.
  • Receives and prepares correspondence from attorneys, employers, and other members of the general public and prepares and/or types responses as appropriate, referring correspondence to judge or magistrate when necessary.
  • Prepares jury instructions for jury trials.
  • Creates, maintains, and monitors jury trial and interpreter schedule for judges, magistrates and court personnel. Arranges appointments and cancellations and contacts parties for updates on the status of the schedules daily.
  • Facilitates criminal case management for attorneys, defendants, other government and social agencies and monitors court calendar to assure accuracy of all court dates.
  • Maintains contact with public, government and social agencies corresponding by telephone, mail or e-mail to resolve concerns and situations that may arise with cases, filings and reports.
  • Answers telephone and greets court visitors, determines nature of call, reviews and explains proper court procedures, provides information and assistance, and refers callers to judge, magistrate, or other personnel/departments as appropriate.
  • Delivers and retrieves case files and related materials from various court related agencies.
  • Completes miscellaneous duties, special projects, and temporary duties as requested by judges and magistrates.  Covers other judicial assistant’s workloads during absences.
  • Compiles, prepares, and distributes criminal case statistical report monthly and bi-annually.
  • Attends staff meetings, education and training seminars as required.
  • Monitors invoices and prepares orders of payment for psychological evaluations and court reporter depositions.
  • Responsible for coordinating and scheduling video conference hearings with Juvenile Justice Center and prepares accompanying legal documents, paperwork and procedure manuals. Monitors video recording equipment.
  • Responsible for supervising the work of one intern.
  • Maintains standard operating procedures manual.
  • Performs all other duties as assigned, including overtime as required.



  • High School Diploma or GED and three years’ legal or related experience
  • Associate’s Degree in legal field preferred
  • Knowledge of legal terminology
  • Knowledge of performing legal research using the Indiana code and other case law, in order to prepare jury instructions for the court
  • Ability to work independently with minimum supervision
  • Strong computer skills with the ability to use Microsoft Office, Odyssey Case Management System and other job related software
  • Familiarity with electronic document production and submission techniques
  • Ability to use printer, fax, copier, video conferencing equipment and other job related equipment


The Judicial Assistant works in an office and courtroom setting with frequent sitting and the ability to move about freely. The Judicial Assistant performs work that requires lifting of up to forty pounds, frequent bending, reaching over head, pushing/pulling and monitoring of equipment.  Some crawling is required.  Very frequent typing, attention to detail, detailed inspection, and proofreading is to be expected. The Judicial Assistant is sometimes exposed to dangerous equipment, noise and noxious odors.