Administrative Assistant

Please do not use your browser back button

Date Posted:
CA - San Diego
6815 Flanders Dr
San Diego
United States of America
Administrative Services



No bureaucracy.  Apex was founded on the principals of agility and employee empowerment, and we've worked hard over the past 25+ years to build a culture of collaboration, communication, and opportunity.   That's our secret to success, plain and simple. 

We get it.  You're looking for growth opportunity in a high-energy environment.  You want to work with the best minds in the business and for a company that cares about your professional development.  And while you might be okay with some routine, you'd really like a role that includes new challenges, stretching you just enough to help you grow. 

You get it.  As an Administrative Assistant, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date on Apex Companies. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication needed to interact with a variety of people and job functions.

Like every member of the Apex Team, your role as Administrative Assistant is key to the company's success.  While responsibilities of the Administrative Assistant will vary day to day, in general you will often:

  • Maintain, prepare, process and file records.
  • Provide administrative support to the department, including scheduling and coordinating meetings and projects.
  • Enter billing and accounts payable data in financial system.
  • Compile, edit and create documents, reports and correspondence.
  • Actively develop your own career growth.

In addition to your fulfilling role with a growing company, you also gain the advantages of:

  • A full benefits package including health, medical, dental, life, short and long term disability, 401k, and tuition assistance (among others)
  • Eligibility for performance-based bonuses and other incentives
  • Resources and support for your career development
  • Cross-training and diverse projects
  • Working with some of the best and brightest in the industry among a culture that values diversity
  • 600+ employee consulting firm led by an approachable, accessible executive team and all of the resources typical of much larger firms

Minimum Requirements


Great minds think alike!  Now that we understand each other, let’s sort through the minimum qualifications for this position:  

  • Minimum of a high school diploma.
  • 3-4 years of office experience within a professional services environment.
  • Administrative experience such as familiarity with standard office concepts, practices, and procedures.
  • Experience with multi-line telephone systems, data entry, document preparation, and document management.
  • Strong attention to detail.
  • Strong written and verbal communication skills.
  • Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, and Outlook).
  • Ability to successfully perform multiple responsibilities simultaneously.
  • Demonstrated history of stable employment and excellent attendance and punctuality.
  • Experience with Deltek Vision is highly desired.

We're ready to get this key position filled so if this is you, submit your resume now for consideration.  If you're ready to grow, let us know!

Apex Companies, LLC is an Affirmative Action/Equal Opportunity Employer.