Administrative Assistant - Part Time

Overview

Date Posted:
2/8/2019
Location:
Administrative Operations
City:
Maryville
State:
TN
Pay Rate:
11.50/hour
Employment Status:
Part-Time
Category:
Law Enforcement/Sheriff's Office

Description

 

JOB SUMMARY

The Administrative Assistant performs general  clerical duties in support of the Mayor’s office and other departments. The Administrative Assistant provides excellent customer service to all customers and co-workers.

ESSENTIAL JOB FUNCTIONS:    

  • Assists with main front office duties by answering phones and other general public questions.
  • Prepare scheduling appointments at the direction of the Executive Assistant;
  • Assist with gathering factual information regarding events, stories, etc. for the internal County Communications.
  • Help design and document electronic visual training tools for various departments in the County
  • File documents and maintains organized financial/County general files;
  • Processes and organizes mail;
  • Performs other assigned duties.

Minimum Requirements

 

MINIMUM REQUIREMENTS TO PERFORM WORK:

  • Associates Degree (preferred in Public Administration);
  • Notary Public (to be obtained after employment);
  • Or equivalent training, education, and/or experience; and 
  • Valid driver’s license.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Skilled in the use small office equipment, including copy machines or multi-line telephone systems;
  • Skilled in using Google Suites, Microsoft Office products including Word, Excel, PowerPoint, etc.;
  • Ability to manage shared calendars and other basic website design
  • Good communication skills, both written and oral
  • Ability to work in a dynamic environment that requires adaptation to changing goals, priorities, and needs;
  • Ability to deal tactfully and professionally with confidential or controversial situations with the public and employees.
  • Ability to supervise, organize, and communicate effectively; and
  • Ability to cooperate with fellow employees as a team member.

PHYSICAL DEMANDS:

  • Work requires lifting and carrying (up to 10 pounds); crouching, grasping, hearing, lifting, kneeling, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, stooping, talking, visual acuity, and walking.

WORK ENVIRONMENT:           

  • Work is performed primarily in an inside office environment. The noise level is usually moderate.