Human Resources Assistant - DFW

Overview

Date Posted:
10/1/2017
Job Code:
HRASST
Location:
Irving Crestwood Facility
City:
Irving
State:
TX
Country:
United States of America
Category:
HR

 

 

The Human Resources Assistant provides administrative support to the Human Resources Department and supports the day-to-day operations of the human resources related functions and duties. The Human Resources Assistant carries out responsibilities in some or all of the following functional areas: HRIS, employee relations, on-boarding, orientation, training and development, benefits, compensation and employment.

To effectively perform the duties of a human resources assistant, an individual must demonstrate a number of competencies that are essential to the position including; problem solving, strong interpersonal skills, must be able to communicate clearly both written and orally and in group presentations and meetings, must be organized, thorough, and able to monitor work for quality, must be able to improve performance through management feedback.

Work is full time during the weekdays. Work is performed in the administrative offices, clinic and residential sites. 

The company offers a competitive salary and benefits, paid time off, extended sick leave, medical insurance, paid holidays, and 401(k)..

For over 35 years, Centre for Neuro Skills (CNS) has provided post-acute medical treatment, rehabilitation and disease management, and offers residential, inpatient, outpatient and assisted living programs. Locations include Bakersfield, Los Angeles, San Francisco, Dallas, Fort Worth and Houston.

Our facilities have been honored many times by the prestigious Commission on Accreditation of Rehabilitation Facilities (CARF International) for excellence in therapeutic programs, staff education, patient treatment, and leadership. We also conduct research on brain injury and recovery, with a dedicated, in-house team of Ph.D. researchers who collaborate with major U.S. universities. Please see our moving corporate video, "The Story of Centre for Neuro Skills" at http://www.neuroskills.com/abo

 

  1. New Hire Process
    1. Collecting employment and tax information necessary for employee files.
      1. Creation of new employee files.
    2. Ensuring background and reference checks are completed and included in employment file.
    3. Conduct employee orientation meetings and orientation sessions.
    4. Serve as a point person for employee questions.
  2. Benefits Administration
    1. Participating in benefits tasks such as the collection and enrollment of new employees into benefits plans.
    2. Ensure HRIS and benefits systems data is accurate and up to date.
  3. Record Maintenance
    1. Updating and maintaining current HR files and databases.
    2. Review employment documentation for accuracy.
    3. Maintaining records related to performance reviews, disciplinary action, and staff certifications.
    4. Performing regular best practice audits to ensure compliance with company standards and processes with in HR.
    5. Completion of required employment separation paperwork and HRIS management.
    6. Assist with monthly reminders to employees regarding renewal of required certifications, clearances, licenses, training, etc.
    7. Assist with updating and distributing policy manuals and other departmental communications as needed.
    8. Ensure filing for employment files is completed accurately and regularly, by the end of every bi-weekly pay period. 
  4. Workers Compensation
    1. Track employee on-the-job illness and injury incidents, ensuring all required paperwork is completed.
    2. Compile reports from databases as needed.
  5. Employee Relations
    1. Receive, research and respond to verbal and written employment inquiries from staff, vendors, and other agencies.
    2. Partner with HR Generalists, HR Managers and other leaders regarding employee questions and concerns.
    3. Serve as a point person for HR related employee questions.
  6. Maintains professional and ethical relationships with staff, patients, patient families and other visitors.
  7. Attends staff meetings, in-services, and all schedules shifts.
  8. Comprehends and follows instructions.
    1. Maintain attention and concentration for necessary periods.
    2. Apply common sense understanding and carry out instructions (written, oral or diagrammatic).
    3. Adapt to situations requiring the precise attainment of set limits, tolerances or standards
  9. Performs simple and repetitive tasks:
    1. Ask simple questions or request assistance when needed.
    2. Perform routine, concrete, organized activities.
    3. Remember locations and work procedures.
    4. Make decisions based on simple sensory data.
  10. Maintains work pace appropriate to given work load:
    1. Perform activities on schedule, maintain regular attendance, and be punctual within specified tolerance.
    2. Complete normal workday and/or week, perform at a consistent pace without excessive rest periods.
  11. Performs complex or varied tasks:
    1. Synthesize, coordinate and analyze data.
    2. Perform job requiring precise attainment of set limits, tolerances or standards.
  12. Relates to other people beyond giving and receiving instructions:
    1. Can get along with co-workers or peers without exhibiting behavioral extremes.
    2. Maintain open door policy to encourage active, empathetic listening.
    3. Perform work activities requiring negotiating, instructing, supervising, persuading or speaking with others.
    4. Respond appropriately to criticism from a supervisor and/or other staff member(s).
  13. Effectively influences people on a consistent basis:
    1. Convince or redirect others.
    2. Understand the meaning of words and use them effectively.
    3. Interact appropriately with people which includes the provision of appropriate internal and external customer service.
  14. Makes generalizations, evaluations or decisions without immediate supervision:
    1. Recognize potential hazards and observe appropriate precautions.
    2. Understand and remember detailed instructions.
    3. Make independent decisions or judgments based on sensory data or known guidelines.
  15. Accepts and carries out responsibility for direction, control and planning:
    1. Set realistic goals or make plans independently of others.
    2. Negotiate, instruct or supervise people.
    3. Respond appropriately to changes in the work setting.
  16. Other duties as required or assigned.

 

SPECIAL SKILLS, EDUCATION LEVEL, TRAINING

  1. At minimum, high school graduate or G.E.D required, college degree preferred.
  2. 1-2 years recent experience in Human Resources required.
  3. Specialized training or certifications in Human Resources related functions preferred.
  4. Good Command with computers, Microsoft office products, information management systems and typing required.
  5. Works independently under general direction while prioritizing work
  6. Demonstrates accurate knowledge of services of the Company and provide information by answering questions and requests
  7. Maintains a high degree of confidentiality at all times due to access to sensitive information
  8. Two years of recent administrative experience
  9. Has strong desire to serve others
  10. Strong oral and written skills
  11. Assesses work load and re-prioritize as needed, handling multiple task, from multiple leaders, under tight deadlines
  12. Works under pressure and deals with interruptions and other unexpected events and make necessary adjustments
  13. Interacts professionally with all levels of management and staff
  14. Takes initiative, uses good judgment, understands deadlines and carries multiple projects through to completion with much interruption

SUPERVISION

Received from: HR Manager, HR Generalist

Given to: Self (when administration is not available)