Accounts Payable Associate

Job Description


The A/P Associate ensures that payments made out of the A/P system are properly authorized, approved transactions paid within company guidelines. This position fully supports the A/P Manager and A/P Supervisors and contributes to all A/P process flow improvements


Essential Functions

  • Process vendor invoices properly by matching each invoice to its corresponding purchase order and receiver, while minimizing distribution center impact from a financial and resource perspective.
  • Keypunch invoices accurately and match with computer-generated voucher for filing.
  • Take advantage of all offered cash discounts within time frame required.
  • Review vendor statements and resolve any discrepancies.
  • Ensure vendor inquiries are properly responded to in a timely fashion.
  • Assist team to assure a smooth process flow within the department.
  • Fully support A/P Supervisors and Manager.
  • Perform special tasks and projects as needed.



  • High school diploma or equivalent.
  • 1-3 years experience with Accounts Payable or related environment.
  • Ability to communicate clearly and maintain strong relationships with employees, vendors and other business contacts.
  • Strong computer skills with emphasis in Microsoft Office and AS400 platform.
  • Work is primarily sedentary in nature with occasional filing and lifting of file boxes
  • Must be able to read at distances close to the eyes, with or without correction
  • Ability with office equipment: calculator, copier, PC, telephone, and facsimile machine