INTERN - L48

Job Description

 

Provides assistance and administration support to the Corporate HR Department.  Works with HR Operations team and Recruiting team to provide great service to our applicants and employees.  Maintains integrity of data systems by performing data entry services.

Essential Functions:

  1. Assist with filing, record management and other HR and HRIS administrative duties by checking in with team members each day for instruction.  Examples include PAF’s, Unemployment Claims, I-9 documents and drug screening documents.
  2. Prepare, organize and index files to be scanned into OnBase by checking scanning/indexing queues and having a goal of no queues by end of day.
  3. Audit and file legacy I-9 documents weekly.
  4. Participate in Seattle interview days by preparing interview location with adequate drug screening supplies and assisting with crowd control.
  5. Perform pre-employment drug screens, following training guidelines to prevent employee dishonesty and ensure consistent collection methods.
  6. Participate in contract signing days by assiting employees with questions, providing directions when needed, onboarding, making copies, etc.
  7. Provide receptionist relief when needed within Corporate HR Department.  Use face to face and telephone service skills to assist applicants and employees.
  8. Assist with roll-out of Automated Call Distributor.

Work on special projects as assigned by HR Operations Manager

Requirements

 

Minimum Qualifications:

This is a part-time position, beginning in October 2013 and lasting through January 31, 2014.  Availability must fit between typical office working hours of Monday-Friday 7:30-5:30, however the hours and days are flexible. 

Prefer applicants interested in industry of food production or seafood, or gaining experience in a Corporate HR environment.

Experience:

One year of face-to-face and telephone customer services skills.  Life experiences working with people of other cultures or languages.  Spanish speaking and listening skills are desirable.

Education:

Associate's degree (A.A.) or equivalent from two-year college or technical school; or zero to two years related experience and/or training; or equivalent combination of education and experience.

Special Training/Skills:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  To perform this job successfully, an individual should have knowledge of email, spreadsheet software, word processing software and presentation software.  Excellent written and verbal communication skills.  Ability to establish and maintain positive working relationships with other employees. Ability to work independently with minimal supervision.  Ability to set goals and establish methods for achieving these goals.

Work Environment:   

This job takes place in a typical office environment. The noise level in the work environment is usually moderate.

Physical Demands:   

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.

Mental Activities:

While performing the duties of this job, the employee is regularly required to read, speak, write and understand English, and to use customer service skills.  The employee is frequently required to use interpersonal and teamwork skills. The employee is occasionally required to use creativity, independent judgment, discretion, problem analysis, supervision and decision making skills.

 

Trident Seafoods is an Equal Opportunity Employer.  EOE/AA M/F/D/V