Job Description


Job Summary:  Oversees and processes ships' documentation and customs declarations. Arranges for ship and document inspections and prepares passenger and crew lists for the appropriate governmental authorities.  Prepares and oversees all aspects of hourly crew payroll and timekeeping.

Essential Functions:

  • Prepares crew lists and crew movement for vessel, Coast Guard and corporate operations.
  • Prepares daily, monthly & yearly production reports for vessel and corporate operations.
  • Prepares payroll and resolves scheduling (hours) issues to reconcile; submits payroll reports to payroll.
  • Prepares shipping documentation and acts as primary receiving agent for goods delivered to the vessel and disperses those goods to the vessel personnel.
  • Acts as the primary means of communication and serves as logistical support for material requests to purchasing and communicates with shipping/receiving and operations.
  • Directs and manages the systematic retention, protection, retrieval, transfer, and disposal of records.
  • Computes account recaps for petty cash and crew expenses.
  • Shows proficient computer skills and prepares documents in Excel, JDE, Kronos Timekeeping, and shows the ability to demonstrate knowledge or aptitude for other office software applications if needed.
  • Can be involved in any of the following: answer phones, greet, respond, and resolve questions of incoming traffic.  Open, sort, and distribute incoming mail.  Collect, seal, and stamp outgoing mail.  Deliver oral or written messages.
  • Prepares safety reports.
  • Marks, tabulates, and files articles and records.
  • Assigns rooms for crew members.
  • May be trained and/or train others in any one of these duties above.  


Additional Responsibilities: 

  • Coordinates vessel parts and materials ordering.
  • May conduct safety orientations.                  
  • Performs other similar or related duties as requested or assigned.


Organizational Core Competencies:

Customer Focus: Builds customer confidence by ensuring expectations and commitments are met.  Establishes and maintains effective and positive relationship with internal and external customers.  Acts with customers in mind, and values the importance of providing high-quality customer service.

Integrity & Trust: Sets an example by consistently modeling high standards of honesty and integrity.  Is widely trusted and is seen as a direct, truthful individual who presents information in an appropriate and helpful manner.  Maintains a reputation for honesty, confidentiality, reliability and fairness.  Is willing to admit mistakes and doesn’t misrepresent him/herself for personal gain.

Getting Results ("Can Do" Spirit):  Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.

Creativity & Innovation:  Injects originality into daily work and generates many new and unique ideas.  Thinks "outside the box" and is seen as original and value-added in brainstorming ideas.  Creates competitive and breakthrough solutions.

Collaboration:  Collaborates positively to achieve team and company objectives.  Works effectively within a diverse environment and builds strong relationships that helps and supports fellow employees in contributing to the overall success of the company.

Management Core Competencies:

Leadership:  Motivates, inspires and encourages other to perform well.

Strategic Thinking:   Balances both short- and long-term goals while developing and inspiring commitment to a vision of success. 

Managing & Measuring Work:  Clearly assigns responsibility for tasks and decisions to minimize confusion or error. 

Managing Relationships:     Builds and actively maintains working relationships both internally with other departments, and externally with customers and vendors to further the company's goals.  Responds and relates well to people in all positions at all levels. Is seen as a team player, looks for common ground, and solves problems for the good of all.



Minimum Qualifications:


High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.


Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. To perform this job successfully, an individual should have knowledge of email, spreadsheet software, word processing software and presentation software.

Special Training/Skills:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to compose routine correspondence.  Ability to speak effectively before groups of customers or employees of organization. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  To perform this job successfully, an individual should have knowledge of email, spreadsheet software and word processing software.  Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standard and non-standard situations.

While performing the duties of this job, the employee is regularly required to use teamwork skills.  The employee will occasionally use interpersonal and customer service skills.  The employee will occasionally perform basic math and read, speak and write English.  The employee will frequently need to understand English.

Work Environment:  While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, high, precarious places; fumes or airborne particles; toxic or caustic chemicals; extreme cold; risk of electrical shock and vibration. The employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually moderate.

Work in highly active, changing operational environment, in a remote location.  At times, long hours.


Physical Demands:

Must be capable of boarding and departing (exiting) a vessel without assistance by moving up or climbing a gangplank , the stern ramp of  a vessel and/or a vertical ladder. Must be capable of boarding/departing the vessel by being lifted in a crane or manlift. May also enter and exit a skiff from a dock, plane, or boat unassisted. Must meet at designated locations to receive instructions and place on a life jacket and an immersion suit without assistance in one minute or less. Must also move quickly without assistance to any designated life boat station.


While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must be able to climb or descend one or more set of steep stairs or vertical ladders both inside or outside in all weather conditions. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include distance vision and depth perception.


Mental Activities:

While performing the duties of this job, the employee is regularly required to Read, speak, write and understand English and use customer service skills.  The employee is frequently required to utilize interpersonal, teamwork, decision making skills, creativity, independent judgment, discretion, problem analysis, and supervision skills.

Trident Seafoods is an Equal Opportunity Employer. Affirmative Action - Minority, Disability, Veteran, Female.