OFFICE MANAGER - AK

Job Description

 

Job Summary: Manages a variety of general office activities by performing the following duties personally or through subordinates.

Essential Functions

  1. Analyzes and organizes office operations and procedures including but not limited to; fishing vessel account management, plant production reporting, shipping, governmental reporting, preparation of payrolls, and month end reporting.  Supervising personnel, information management, filing systems, requisition of supplies, and other clerical services.
  2. Maximizes office productivity through proficient use of appropriate software applications which include but not limited to Excel, Ceridian software, Microsoft Office Suite and Kronos WFC and HMC.  Ability to demonstrate knowledge or the aptitude for learning  new  office applications. 
  3. Researches and develops resources that create timely and efficient workflow.
  4. Leads and guides team  on established policies and procedures and in some cases may align it with the business operations of particular locations.
  5. Demonstrates the ability to seek continuous improvement of cost management in day to day operations. 
  6. Depending on the operations, may prepare or oversee personnel responsible for completing fishing vessel settlements, fish ticket completion, production and shipping reports, governmental reporting,  payroll, and HR and/or account receivables/payables under established guidelines. 
  7. Coordinates activities of various administrative departments or support personnel..
  8. Maintains ongoing contact with fishermen,  employees, local vendors and customers which may vary by location.   Oversees office staff of up to 10 employees dependent on location.

Additional Responsibilities

  1. Performs other similar or related duties as requested or assigned based on the plant operational and management needs per location.

Requirements

 

Organizational Core Competencies:

Customer Focus: Builds customer confidence by ensuring expectations and commitments are met.    Establishes and maintains effective and positive relationship with internal and external customers.   Acts with customers in mind and values the importance of providing high-quality customer service.

Integrity & Trust: Sets an example by consistently modeling high standards of honesty and integrity.  Is widely trusted and is seen as a direct, truthful individual who presents information in an appropriate and helpful manner.  Maintains a reputation for honesty, confidentiality, reliability and fairness.  Is willing to admit mistakes and doesn’t misrepresent him/herself for personal gain.

Getting Results ("Can Do" Spirit): Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.

Creativity & Innovation:  Injects originality into daily work and generates many new and unique ideas.  Thinks "outside the box" and is seen as original and value-added in brainstorming ideas.  Creates competitive and breakthrough solutions.

Collaboration:  Collaborates positively to achieve team and company objectives.  Works effectively within a diverse environment and builds strong relationships that helps and supports fellow employees in contributing to the overall success of the company.

Education:

Four year undergraduate degree or two to four years related experience and/or training; or equivalent combination of education and experience.

Certificates, Licenses, Registrations:

Experience:

Special Training/Skills:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry. To perform this job successfully, an individual should have knowledge of email, spreadsheet software, word processing software and presentation software.

Work Environment:    While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate.

Physical Demands:    While performing the duties of this job, the employee is occasionally required to sit; use hands to finger, handle, or feel and talk or hear. The employee is regularly required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must routinely lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.

Mental Activities:       While performing the duties of this job, the employee is frequently required to use teamwork skills and understand English. The employee is occasionally required to use interpersonal, and customer service skills.  The employee must occasionally read, speak and write English.

Trident Seafoods is an Equal Opportunity Employer. Affirmative Action - Minority, Disability, Veteran, Female.