Accounts Payable Coordinator - Full Time

 

The Accounts Payable Coordinator is responsible for the accounts payable functions for the Association.  This includes vendor payments and statement reconciliations as well as processing and properly accounting for centralized billings.

Essential Functions: 

  • Process invoices for both electronic and paper check payments including checking for approvals, timeliness, capturing discounts, verifying math, double checking account codes and entering invoices for payment. Includes individual, recurring and centralized invoices.
  • Maintain paid invoice files and support payment history research.
  • Prepare 1099-MISC reports and obtain vendor W-9 as needed to support vendor tax identification numbers.
  • Print and distribute paper check payments.  Process electronic payments and communicate remittance information to vendors.
  • Work with vendors and team members to resolve invoice discrepancies and reconcile monthly vendor statements. Investigate vendor issues or concerns and coordinate with appropriate branch/camp.


Relationships:

This position reports to the Assistant Controller who reports to the Controller.  The incumbent will interact closely with both branches and outside venders. 

Competencies: 

  • Values
  • Inclusion
  • Relationships        
  • Quality Results
  • Decision Making
  • Functional Expertise

Additional Notes: 

This job description represents the major functions of the position but is not intended to be all-inclusive. The incumbent is also responsible for taking direction from the Assistant Controller, Controller and Chief Financial Officer or their representatives in completing projects or performing duties deemed necessary for the branch or Association. 

 

 

Qualifications: Required

  • Bachelor’s degree in Accounting or related field, OR 4 years of equivalent work experience
  • Familiarity with a wide range of computer and PC based applications
  • Accurate and detail oriented
  • Effective time management skills and the ability to multi-task
  • Ability to prioritize and meet deadlines
  • Ability to communicate effectively in both written and oral forms

QualificationsPreferred

  • 1 year of related experience (Accounts Payable strongly preferred)

Competencies

  • Values
  • Inclusion
  • Relationships        
  • Quality Results
  • Decision Making
  • Functional Expertise

Work Conditions: 

  • Must be able to work on a computer for extended periods of time