Director of Facilities

Overview

Requisition Number:
2474
Date Posted:
3/15/2017
Location:
Association Offices
Address:
50 State House Sq 2nd FL
City:
Hartford
State:
CT
Category:
Facilities & Maintenance
Employment Status:
Full-time

 

The Director of Facilities is responsible for ensuring that all GHYMCA owned and leased properties are well maintained, operational and when necessary renovated, all according to Association standards.  In addition, this person is responsible for directing Association compliance with OSHA regulations, providing leadership in designated areas of the Risk Management plan, and provide regular reporting to volunteer and staff leadership teams

 

ESSENTIAL FUNCTIONS:

  1. In collaboration with Executive Directors and branch maintenance staff, ensure that all facilities are safe, maintained, functional, and updated.
  2. Direct the Association’s compliance with OSHA and all other similar regulations and working in conjunction with operations teams and Human Resources to ensure that required policies, procedures, trainings, or equipment are in place.
  3. Act as a liaison to Association safety committees, ensure that they are operating according to OSHA standards and that recommendations are reviewed by management.
  4. Act as a liaison with the Association's Work Comp carrier and in conjunction with the Human Resources department   ensure that all recommendations provided by the Workers Comp carrier are addressed in a timely and efficient manner.     
  5. Provide leadership on other general Risk Management and Safety issues which are a part of the Association's Risk Management efforts.
  6. Ensures timely repairs and recommends upgrades as needed of building systems, including mechanical, electrical, fire/life safety and HVAC.
  7. Identify and recommend energy saving programs/modifications.  Monitor and track Association energy expenditures to identify quickly any areas of unusual expense or utility use, investigate and identify causes, and address issues through final resolution.
  8. Identify contractors and obtain bids for projects as needed.  For projects completed with in-house staff provide hands on assistance on projects on occasion.
  9. Conduct property evaluations according to Association standards and work with executive leadership and branch staff teams to plan and execute response plans to address deficiencies.
  10. Work with branch leadership teams and others to develop annual capital budgets to plan out the cost of repairs and improvements. Also assist in developing pro formas for capital projects as they arise.  Assist in planning and execution of all capital projects through completion.
  11. Develop uniform maintenance strategies and SOP’s for the properties.
  12. Oversee and manage work-order system to ensure all daily maintenance tasks are managed to completion as well as scheduled preventative maintenance.  Provide regular reporting of status of all tasks.  
  13. Identify training needs and provide guidance for continuing education opportunities of facilities staff.
  14. Work within the Association and with cooperative buying groups to review, assess, and implement purchasing strategies to reduce costs.  This includes communicating internally regarding Association buying arrangements and ensuring adequate training of all staff to take advantage of these opportunities.
  15. Ensure all Association vehicles are in compliance with State and Federal DMV or DOT regulations related to vehicles and their uses and have current registrations.  Monitor all vehicle maintenance in a manner similar to that done for the facilities.  Manage the replacement of vehicles from ordering through delivery according to Association schedules.
  16. Act as primary lead in any Association facility moves from initial space design and build out through moving and final set up to begin operations.

 Related Work:

  • Chair – Facilities Cabinet.
  • Participate in all Real Estate related Task Forces as established.

 

 

YMCA COMPETENCIES:

  • Demonstrate high level of diplomacy, confidentiality, sound judgment, and discretion when dealing with donors, volunteers, and community professionals.
  • Provides a quality experience for everyone, including but not limited to Health Seekers, Members, Participants, Internal Customers, Fellow Staff Members, Vendors, and others.
  • Treats everyone with courtesy, respect and consideration; displays integrity; listens actively and genuinely; communicates in a clear and pleasant manner; embraces differences among people; demonstrates an active willingness to learn and grow; accepts constructive criticism; works cooperatively as a team member.

 

PRINCIPLE ACTIVITIES:

The member relations aspect of this position requires that relationship building be the number one priority at all times, attending to the needs and requests of health seekers, members, and all people within the YMCA in a courteous and friendly manner.

 

EFFECT ON END RESULT:

  • The YMCA will be recognized by the community as providing excellent service to all who walk through our doors or contact us on the phone.
  • The YMCA will effectively connect and build relationships with its members and the community, resulting in increased member enrollment and retention.
  • Consistent, superior member service and satisfaction resulting in continued growth in membership, programs and special services.
  • Support and contribute to a safe, clean environment for staff and customers.

 

  1. Bachelor’s degree preferred.
  2. 7-10 years of related experience and/or training; or equivalent combination of education and experience. 
  3. The individual selected will have excellent verbal and written communication skills, and able to express thoughts and ideas regarding complex financial concepts in a meaningful way to individuals and groups with limited exposure to complex problem solving analysis.
  4. Proven ability to drive results and attain financial and operational goals.
  5. Ability to manage people at all levels, both internally and externally, and work effectively in a team environment.
  6. Physically able to perform the essential functions of the position, with or without reasonable accommodations, including lifting up to 50 pounds.
  7. Has a valid driver's license and insurance, maintains a clean driving record and has access to privately maintained vehicle

 

AA/EOE/M/F/D/V